Junior Office Assistant

Job overview

We are seeking a highly organized and proactive Junior Office Assistant. You will support our Executive Assistant in the efficient management of back office operational standards and procedures at the central office. It is a dynamic role and you will have a strong learning experience, managing several tasks. You will be in a harmonious work atmosphere with a focused approach on teamwork.

Main duties and responsibilities:

  • You will manage information flow in a timely and accurate manner;
  • You will manage executives’ calendars set up meetings and travels for family Bolza (all bookings, flights, hotel etc.);
  • You will maintain records of income, expenses, etc.;
  • For our Castello Hotel/Houses – you will prepare VIP information on interesting guests for CEO and alerting him;
  • You will be a team player, sharing important information in an appropriate manner adjusting his/her communication style according to the situation; liaise with other colleagues giving clear instructions about task, follow up activities and outcomes;
  • You will collaborate with the administration team;
  • You will keep a professional and ethical exchange, managing all telephone and email correspondence in a timely manner.

Main skills and competencies required:

  • Previous experience in similar role in a dynamic and organized environment;
  • Strong values of integrity and ethical conduct;
  • High-level discretion and privacy sensitivity;
  • Quick thinker, ability to cope under pressure and can work towards tight deadlines;
  • Strong communication skills both written and verbal;
  • Keen attention to detail;
  • Excellent interpersonal skills and active listening;
  • Be confident in the daily use of IT software and Microsoft suite;
  • Be a team player and have a pro-active approach;
  • Be able to perform in a dynamic work environment;
  • Fluent in English and Italian (C2 level);
  • Be confident with accounting and admin.

We offer:

  • Learning & development training;
  • Well-being activities (Yoga classes, get together activities, etc.);
  • Competitive salary offer.

Further details will be provided during the job interview.

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